Keith Madden, Esq.
Many
small businesses start out with the owner performing most of the work for the
company. With success, there usually
comes a time when it is necessary to hire employees, so that profits can be
maximized. It is when a company starts
hiring employees that business owners learn about the legal requirements and
added expenses of Unemployment Insurance, Workers Compensation Insurance, and
payroll withholding. One more legal
requirement to add to this list is the requirement under Federal law that all
employers must obtain and retain I-9 forms for all of their employees.
Under
the Immigration
Reform and Control Act of 1986, all employers are required to verify the
employment eligibility of persons hired after November 6, 1986 by using federal form I-9. The US Immigration
and Customs Enforcement Agency (ICE) conducts audits at companies, and the
fines that it charges to businesses have raised substantial revenues it the
last few years. Since 2009, ICE has conducted over 7,500 audits
and imposed over $80 million in fines. In 2011 alone, ICE conducted 2,740
audits and assessed over $7 million in fines.
An
ICE officer will usually send a notice to the business owner that the officer
will conduct an inspection at the business in three days, to determine whether
there is compliance with the I-9 requirements.
The ICE officer will also request other business documents and information
in order to determine whether the I-9 forms are accurate.
There
can be substantial penalties for problems that the ICE officer finds during his
inspection, and it is very important that I-9 forms are not falsified or
back-dated. According to the I-9 form: "Federal law provides for imprisonment
and/or fines for false statements or use of false documents in connection with
the completion of this form." An employer who hires an unauthorized worker
can be fined between $250 and $5,500 per worker. In addition, such an employer
can be barred from federal government contracts for a year. An employee who
knowingly accepts fraudulent documentation can also be criminally prosecuted
under other immigration laws.
An employer who fails to keep
properly filed I-9 forms can be fined $110 per missing item for each form, up
to $1100 per form, even if the employee is legally authorized to work in the
US. An individual who knowingly commits or participates in document fraud may be
fined between $375 and $3,200 per document for the first offense, and between
$3,200 and $6,500 per document for subsequent offenses.
Fausone
Bohn, LLP assists businesses in complying with state and federal law. If you have questions concerning I-9 forms,
or other legal requirements, you can contact attorney Keith W. Madden at (248)
912-3230.